What We Do
At AI SMS Expert, we help Part 91 and Part 135 operators make their Safety Management Systems faster, more consistent, and easier to manage by combining real-world aviation safety experience with practical AI tools.
Our objective is simple:
Help aviation professionals spend less time searching, documenting, and processing—and more time making informed safety decisions.
AI SMS Expert is designed to work alongside your existing SMS program, manuals, personnel, and software. We are not trying to replace your Safety Manager or your existing systems. We are giving your team better tools to perform the work more efficiently.
AI-Powered Safety Risk Management
A properly completed Safety Risk Management process can require significant time, research, documentation, and coordination.
AI SMS Expert helps streamline that workflow.
Starting with a hazard, operational concern, or proposed change, the system can assist with:
System analysis
Identification of hazards and contributing factors
Development of credible consequences
Initial risk assessment
Identification of existing risk controls
Recommended additional mitigations
Residual risk assessment
Documentation of the completed SRM process
The result is a more structured and repeatable approach to SRM that can turn hours of work into minutes while keeping the aviation professional in control of the final safety
decision.
Management of Change
Changes involving personnel, equipment, procedures, facilities, regulations, vendors, or operations can introduce new hazards into an organization.
AI SMS Expert helps operators work through the Management of Change process by identifying affected systems and interfaces, evaluating potential hazards, reviewing existing controls, developing additional mitigations when necessary, and documenting the completed analysis.
Whether the change is temporary or permanent, the goal is to help ensure that risk is evaluated before the change becomes an operational problem.
Ask the Chief Pilot
Turn Your Company Manuals Into an Interactive Knowledge Base
Ask the Chief Pilot is one of the most powerful tools developed by AI SMS Expert.
It is a company-specific AI system built around your organization's own manuals, policies, procedures, and operational documents.
Instead of searching through hundreds or thousands of pages, your personnel can simply ask a question in plain English.
Your company's manual library can include documents such as:
General Operations Manual
SMS Manual
Operations Specifications
Training Manuals
Standard Operating Procedures
Emergency Response Plan
Maintenance-related procedures
Company policies
Safety procedures
Forms and internal guidance
Other company-specific reference documents
And all the FAA Regs and other indistry documents.
A Chief Pilot, Director of Operations, Safety Manager, department manager, or other authorized employee might ask:
“Can we fly with one HF radio to Bermuda?”
“Can I put a passenger on a 135 flight in the jump seat?”
“How much dry ice can I carry on the airplane?”
“What are my duty time limits?”
“What is our company procedure for this event?”
“Do our manuals address this requirement?”
Ask the Chief Pilot can search across the company's documentation and help locate the applicable information quickly.
More Than a Keyword Search
Ask the Chief Pilot is designed to understand the relationship between information contained across multiple company documents.
It can help:
Locate procedures across multiple manuals
Identify related policies and requirements
Compare information between documents
Find manual sections and references
Assist with audit preparation
Support compliance GAP analyses
Identify where regulatory or industry requirements are addressed
Give managers faster access to company-specific information
Reduce repetitive questions to department heads and management personnel
The key distinction is simple:
Your manuals remain the authority. AI makes them dramatically easier to use.
FAA Part 5 GAP Analysis
Many Part 135 operators already have an established SMS.
The question is not always whether an SMS exists.
The question is:
Does it actually meet the requirements of 14 CFR Part 5?
AI SMS Expert can review your existing SMS against Part 5, identify potential gaps, and help determine what needs to be addressed before submitting your Declaration of Compliance.
For operators that have not yet declared, we can help evaluate where your SMS currently stands and develop a practical path toward compliance.
Declaration of Compliance Preparation
Existing Part 135 operators are approaching the May 28, 2027 deadline for implementation of a Part 5-compliant SMS and submission of their Declaration of Compliance.
If you already have an SMS but have not submitted your Declaration, we can help.
That may include:
Reviewing your existing SMS
Conducting a Part 5 GAP Analysis
Identifying missing or deficient processes
Reviewing SMS documentation
Helping prepare your organization for declaration
Identifying areas that should be strengthened before submission
The goal is not necessarily to rebuild your SMS.
In many cases, operators already have significant portions of the required system in place.
The objective is to determine what you already have, what meets the requirement, and what still needs attention.
Already Declared? Are You FAA-Ready?
Submitting your Declaration of Compliance does not mean the process is finished.
The next question becomes:
What happens when the FAA evaluates your SMS?
An operator may successfully pass ARG/US, Wyvern, IS-BAO, or other third-party audits and still not be fully prepared for the FAA's SMS Data Collection Tools.
FAA SMS surveillance looks beyond the existence of an SMS manual.
The FAA wants to determine whether the SMS has actually been designed, implemented, and is functioning as intended.
FAA DCT Readiness
The FAA uses Data Collection Tools—DCTs—to evaluate SMS design and performance.
There are important differences between the two.
Element Design
The Element Design DCT evaluates whether the processes, procedures, responsibilities, controls, and documentation have been properly established.
In simple terms:
Did you build the system correctly?
Element Performance
The Element Performance DCT goes further.
It examines whether the organization is actually following those processes and whether they are producing the intended results.
In simple terms:
Are you doing what your manuals say you do—and can you prove it?
AI SMS Expert can help operators review applicable DCT questions before the FAA conducts surveillance.
That gives your management team an opportunity to understand the questions, identify potential weaknesses, and correct gaps before the FAA identifies them.
The 7 Safety Attributes
FAA SMS DCTs evaluates processes using seven important Safety Attributes:
Procedures, Controls, Interfaces, Responsibility, Authority, Process Measurement and Safety Ownership
These attributes reach well beyond the Safety Manager.
FAA SMS oversight can examine whether management personnel understand their responsibilities, whether appropriate authority exists, whether resources are provided, whether controls are effective, whether processes are measured, and whether employees actually understand and participate in the SMS.
An operator may have excellent manuals and still discover weaknesses when these attributes are evaluated in actual operation.
AI SMS Expert can help examine your organization through the same lens.
Audit and Compliance Analysis
AI SMS Expert can also assist operators with regulatory and industry audit preparation.
Using company manuals and applicable requirements, the system can help identify where standards are addressed, locate supporting documentation, and highlight areas requiring additional attention.
ARG/US, Wyvern and IS-BAO Audits are now an AI tool away from reciting exact Manual references or identifying real GAPs when asked any audit question. Entire audit checklists completed in minutes not hours.
This can significantly reduce the amount of time spent manually searching through multiple company documents during an audit or GAP analysis.
Hazard Reporting and Safety Assurance
A functioning SMS does not stop when a hazard report is submitted.
The information must be evaluated, trends identified, risk controls monitored, corrective actions developed when necessary, and results communicated throughout the organization.
AI SMS Expert can assist with:
Hazard report analysis
Trend identification
Corrective-action development
Risk-control evaluation
Safety meeting preparation
Safety communications
Training-content development
Safety-performance analysis
Continuous-improvement activities
The objective is to help transform SMS information into useful safety intelligence.
Custom AI Solutions for Aviation Operators
Every aviation organization is different.
Your aircraft, personnel, manuals, procedures, risk tolerance, operating environment, and SMS structure are unique.
That is why AI SMS Expert can be configured around your organization rather than forcing your organization into a generic AI system.
We develop custom AI solutions for Part 91 and Part 135 operators that can incorporate company-specific manuals, procedures, safety processes, and operational requirements.
We Don't Replace Your SMS
AI SMS Expert is designed to enhance the SMS you already have.
Keep your current SMS software.
Keep your existing reporting systems.
Keep your company's processes.
Use AI SMS Expert where it saves time, improves consistency, makes information easier to find, or helps your team make a better-informed safety decision.
Think of it as having an AI SMS Subject Matter Expert available whenever your organization needs one.
People. Technology. Safer Skies.
The future of aviation safety is not people or artificial intelligence.
It is experienced aviation professionals using better technology to make better decisions.
AI SMS Expert combines aviation experience, Safety Management System knowledge, company-specific information, and artificial intelligence to help operators build a more efficient and effective SMS.
Faster analysis. Better access to information. More consistent processes. Better-informed safety decisions.
See What AI SMS Expert Can Do for Your Operation
Whether you are preparing your Part 5 Declaration of Compliance, evaluating your readiness for FAA DCT surveillance, improving your SRM workflow, or looking for a better way for employees to access your company manuals (ASK THE CHIEF PILOT AI TOOL), we can help.
Living SMS every day!
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